What are the working files for?
Indexing work is recorded directly into separate .idx files that appear next to your source documents. This is why it is not necessary to explicitly save your work in Index-Manager.
Before exporting the index from the work files be sure to replace source documents with the most recent version of the source document.
- It’s important that work files and current documents have the same name.
- If you have already exported, and your work files don’t contain the complete index instructions, you will need to freshen your work files.
- To do this, go back to the Export Selection dialog box, check “Create fresh work files” in the export dialog.
- Index-Manager will then create new work files with complete index instructions.
Work files can be opened in standard text editors such as Notepad++. (This is normally not necessary, however.) … to the top
Can I save the index preview as a text file, for proofreading?
- Yes! Open “Index-Preview” and click on the small inverted triangle to open the dropdown menu.
- Select “Save as Text File”. The saved text file contains an unformatted version of your index.
You can then open the file in a standard text editor such as Notepad (free download: http://www.notepad-plus-plus.org/ ). To open the file, right click over the index.txt file and select “Edit with Notepad”. … to the top
- Adjoining words (6) displays the words in immediate proximity to selected words or multiple-word terms in the Word List. (NOTE: By default, approximately 20 words before and after selected words and multiple-word terms are listed. This can be adjusted under Preferences.) The list of adjoining words is helpful for recognizing synonyms and subheadings. Selecting a word or multiple-word term from the Word List, followed by a term from the list of adjoining words automatically transfers the selected adjoining terms into their corresponding levels. You will see this happen in the toolbar of the text window. Clicking on [Create entry] transforms the combination into an index heading with a subheading.
- Clicking on a term in the Word List displays all Similar words (7) and phrases of the imported documents in the panel. The similar words list provides an overview of the selected term as it appears in different contexts in the text.
- Related index entries (8) displays all existing index entries for the selected words or adjoining words. Sort this list by clicking the corresponding column header. … to the top
How do I work with the Word List?
The Word List offers diverse filter and search functions for systematically indexing:
- Word List (1) contains all words in all of the imported documents.
- Clicking on the head of a column sorts the Word List according to frequency, alphabet, number of existing index entries for the selected word or term, the position of a selected word’s first occurrence in the text, and word length.
- Clicking on a Word List entry inserts the word or multiple-word term as a main entry into the toolbar of the text window. Text then jumps to the first occurrence of the selected word or multiple-word term.
- Section panel (5) lists all chapters and sections of the imported documents in which the previously selected word or multiple-word term occurs, including any inflected terms. This list gives a quick overview of all occurrences of the selected word or multiple-word term. You can then quickly opt to generate all instances automatically (via F6) or to manually select which occurrences to generate (via F7).
- Word List filter (2) offers more options, including selecting or excluding certain text formats or words. Some option categories can be expanded or collapsed, and others can be selected or deselected.
- “Reduce to” (3) allows the Word List to be reduced to display only selected formats and words. This allows a filtered list according to the level of the headings in which they appear. For some projects it may be sufficient to index just the headings.
- “Exclude” (4) allows selected formats and words to be excluded from the Word List. You can decide not to index footnotes, for example.
How can I create several indexes at once?
Would you like to create both an index of names and one of places? Do you wonder how this might then work in InDesign?
With Index-Manager you can create any number of indexes, you can assign existing index entries to more than one index, and you can change index names.
If you will be exporting to InDesign and need to work around their internal limitations, be sure to select “Index name as main entry” in the Export Selection dialog box. During export, Index-Manager will then set the index name as main entry, and the different indexes will be separated. If you later load the same file in Index Manager, you will see the index names in the index name column.
Create new index names by manually entering into the text box in the toolbar panel. Select different indexes via the dropdown menu. Newly created entries will then be sorted into whichever index is active. And the selected index will appear in the Index List in the column [Index name]. If there are no additional indexes, the column will remain empty and entries will be sorted into the standard index.
You can also create new index names and corresponding shortcuts via the “index actions” dialog, available under “Extras”. First, simply define an action name and a shortcut. Then, in the dropdown menu, chose the column [Index name]. The text box Find will be empty, so insert the name of the new index in the Replace text box. Click the button Add, and then the button OK.
To use the new index action, use the shortcut or right mouse click and assign an index name to any number of selected index entries in the index list.
To correct and proofread your Index List:
- Use the dropdown menu [View index:] to filter the display to show entries belonging to a single index.
- Index names are listed in the index name column. Clicking at the head of this column to sort entries into whichever index is listed.
- Index-Preview does not display separate indexes. … to the top
Add a new action, the index actions dialog.
What are “Nests”?
When you select an index entry in the Index Preview or Index List displays, the entry in the Index Nests window will display that selected entry, all its existing sub-entries, and all cross-references that refer to that selected entry. The selected index entry will appear in black; the four previously selected entries will appear in grey (thus, the window also displays a query history). The Index Nests window allows for simplified correction and standardization of your index. The entire nest of the entry – the selected entry, all its sub-entries, and all the cross-references that refer to the selected entry – can be copied into the Edit window for editing via right-click. … to the top
How can I manually set a sort sequence?
Change or force the sort sequence for an index entry by inserting a semicolon followed by the sorting word. The semicolon and following sorting word text won’t be displayed in the index.
For example: to make “α-Fetoprotein ” appear in the index in the F section, type its index entry as, “α-Fetoprotein;Fetoprotein”. … to the top
Why is it taking so long to load my files in Index Manager?
Make sure you have the 64-bit version of Index Manager installed.
Extensive projects can take more time to load.
If you are working on a large project and you created a lot of index entries, Index Manager has to log and carry out a long list of instructions and change history.
You can avoid longer load times by exporting your data regularly, while working files are empty.
To complete work files at the end of your project, be sure to select the checkbox “Create fresh work files” in the Export Selection dialog box. Index Manager will then automatically create new work files with necessary index data when you export. … to the top