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  • indexmanagerindexmanager
    Moderator
    Post count: 31

    sorry, again to your question, you get the first chapter not as a separate file but a new larger file. Chapter one is added and the rest is unchanged. Then I would export the old version once and copy the first chapter into it. Otherwise you would actually have to go the way via replace source file. But you could ask him, if he can send it as separate file, then you don’t have to care and you can load it in Index-Manager as described, together with the other document.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    In the Welcome dialog, file window, you start your new project by selecting and importing the chapter file(s) already existing for the project via the File Explorer. After import in the project list the project is displayed with the number of files in brackets. If you get the first chapter later, click on the + button in the file window during the next import and add the file via the File Explorer. In the project list a new project is displayed, in brackets the new number. In Index-Manager per default the first loaded chapter-file is diplayeed in the text window. Open the structure window and select the other chapter(s) via one click on the chapter headings. In the text window you will find new tabs, which allow you to jump. The index preview combines the total index of all loaded files. During export, the index entries are inserted into their respective different files and can be sent to the client.
    Hope this answer your question, if not let me know.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Try this: I hope I translated the Word commands correctly: In Word under references, tab Index-> Insert Index-> opens an index dialog, click on the button “change…” in the bottom right corner. -> in the next dialog play around with index 1, index 2…then you can set fonts. Is it possible that someone has changed the style sheets for this document?
    Hope it helps

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Page ranges in word are defined by marking a word in the text as start point and marking a word in the text as end point. This information is later converted into page numbers in the final index. This is done in the same way in IDX. in the index input field determine the index entry and if necessary via the anchor button the position for the entry in the text. Before the entry is created, additionally a start and an end position for the page range can be determined. To do this, click on the opening parenthesis next to “Page range” -> double-click on a word in the text as starting point, a green parenthesis appears in front of the word. The closing parenthesis is activated as soon as the start point is selected. Define the endpoint by double-clicking and close the entry by creating entry.
    In the index window, right-click in the header of the table. In the dropdown menu select the additional column page range to view the information.

    indexmanagerindexmanager
    Moderator
    Post count: 31
    in reply to: Italicized entries #3161

    Word allows italics and bold for the index entries. Both formatting success in idx via the index actions. For the first setup of the index actions go to menu extras-> index actions. Click in the dialog on the default button and then ok. Some frequently used functions appear in the list, including the ability to italicize or bold a main entry. Close the dialog. You apply the functions by selecting the corresponding entry(s) in the index list-> right mouse button opens a dropdown list with all index actions performed by clicking or use the shortcut.
    These functions in the index action window can easily be extended, for example, if you want to italize a subentry instead of a main entry, add a new function, take over the search and replace expression and all other columns and only change the column to which the function should be applied.
    When creating a new index function don’t forget the ok button below.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    In the edit window you can try out new index actions very well. Simply drag & drop sample entries into the edit window. The left window displays the actual state, the right window shows the search and replace change live. Please don’t forget to select the rx if you are not looking for a simple string but a general regular expression.
    For the above example, the index entries look slightly modified like this: Aranyosi doctrine and Dzodzi case
    The correct input in the Edit/Index actions window is as follows:
    Search: (.+)(doctrine|case)
    Replace: <i>\1</i>\2

    If the index action is used both in the main entry and in the subentry, two index actions must be created, which then differ in the column selection.
    I add the example to the index actions list in the forum.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Using the entries directly from idx wouldn’t really help you? Then you wouldn’t have page numbers only idx-numbers. But you can always output the index preview as a text file, go to the index-preview window and there via the little triangle on the right you will find in the dropdown menu “save as text file”.
    It would be better if you would export the entries once in word, in the export dialog check attach index. In Word copy the actualized index at the end of your document and save it to another file as you need it.

    indexmanagerindexmanager
    Moderator
    Post count: 31
    in reply to: "where I left off"? #3059

    In Index Manager, every change is automatically saved in a work file (.idx file). When exporting, the logged information is embedded in the source document. After the export idx must be closed once and opened again to import the document with the now embedded index tags. I personally do this very rarely, perhaps after 800 to 1000 entries. Otherwise the program will be closed during longer breaks.
    You can quickly get back to the last place where you left off via the last created index entry.
    I usually have the index list sorted by the column No. with the last edited above. Click on the column heading No. and the entries will be displayed in the creation order. With a double click on the uppermost the text jumps to the last entry where you left off.

    indexmanagerindexmanager
    Moderator
    Post count: 31
    in reply to: Invert names? #3058

    Welcome Rudy! You will find many editing functions in the Index actions dialog under the menu Extras. When you open the dialog for the first time the list is empty.
    A click on the [default] button fills the list with the most important functions, click on [ok] to save them.
    The function invert names hides behind swap name, and makes Prename Name -> Name, Prename
    In this dialog you can individually create further functions or adapt existing ones, they will remain in the list as soon as you confirm with [ok], even if you close idx.
    You can access these functions via the index list. In the list, select the one or more entry lines with names you want to invert. Right mouse click opens a context menu with the list of index actions, which you only have to select. You can also activate the function via the short cuts indicated in the index actions list or set up your usual ones via the index action dialog.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    We have had this before, in Word documents that have been corrected several times, the word boundaries in XML sometimes reflect the history of editing and not the actual words. One recognizes this also if one tries to select a word in the text view in Index-Manager and only parts of a word are marked. In such cases, it happens that Index Manager also places the entry within a word. It helps if you copy the whole text into a new Word document and save it again. Then a new XML with clean word boundaries is generated by Word.
    Hope this is a solution, when it happens very often in a project.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    ESW stands for Entry, Section, and Word anchor. In your case idx could not find a corresponding matching term, and the neighboring words of the old position no longer matched. With the new anchoring the position is correct, the term has still not been found. But it does not have to be, if not only keywords from the text were used. If the entry is correct, just leave it, it will disappear the next time you open or export it.
    Color Coding
    E:
    Green – matching entry found
    Red – no matching entry found
    S:
    Green – section found
    Red – section not found
    W Top:
    Green – both anchor words were found
    Orange – one anchor word not found
    Red – neither anchor word found
    W Bottom:
    Green – word position unchanged
    Orange – word position in relation to beginning of section changed by up to 10 words
    Red – word position in relation to beginning of section changed by more than 10 words

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Good morning, Wendy. Before you click the arrow keys, you have to activate the text window once, i.e. just click somewhere in the middle of the text.
    When searching in the text window, please note that the search does not run across all imported documents, but only within the currently activated file.
    The context window or the word list functions work across all document texts.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Yes, I see the problem now, thank you. We have to change it.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    You work in an Indesign document? The forced sorting with ; is a work around in Index-Manager especially for InDesign, so, that you can handle the forced sorting for Word and InDesign in the same way. With InDesign-Documents Index-Manager will always display the ;form.
    When you export/embeds the entries in InDesign, the ;form will disappear and InDesign displays the entries in the correct form. I made screenshots, which I will send you directly.

    indexmanagerindexmanager
    Moderator
    Post count: 31

    Hi sorry for my late answer Shelley,

    If you open Index-Manager, in the Files Window, the file selection of the project you last worked on appears by default, so that you can continue working quickly.To create a completely new project, delete the displayed selection in the Files window using the Brush button or by clicking on the file paths and subsequent X button, you will then be prompted to load the new manuscript files. The new selection appears in the list of Projects in the right window as soon as you perform an import with the new combination and close and restart Index-Manager.

Viewing 15 posts - 1 through 15 (of 26 total)