for publishers

The software for professional indexing

better. faster. embedded.

Logo of the indexing software index-manager

Embedded index entries

It is an enormous challenge to give users access to relevant information in books and other contained publications. The index at the end of a book has been the main search engine for books for over 500 years. With embedded text-integrated index tags (embedded index entries), you can enable efficient and precise search to your quality digital content. Linked indexes — via embedded indexing — is increasingly necessary for added value in this digital age. Index-Managers flexible interface supports your different indexing and production workflows.

Young woman smiling into the camera with a computer screen of index-manager in her background.

Add value to your content

Index-Manager produces embedded index tags without additional effort. These tags can be used for back-of-the-book (BoB) indexes even in future editions, as well as precise search and hyperlinked indexes in digital products.

Provide your authors and indexers an innovative and modern indexing tool, or if indexing work has to be done in-house, integrate your author’s knowledge and other preliminary work for the choice of index terms and headings:

The innovative word list functions allow for systematic indexing. Powerful filter options enable display according to paragraph and character formats, or word lists. For well-structured manuscripts, you can use index terms culled from manuscripts headings.

Improve your Production Workflows

Indexing can be done in parallel to editing and layout work. Start indexing early on a draft and flexibly re-integrate the index entries at any later time in the publication process. During the use of Index-Manager, indexing information is not written back immediately into the imported source documents. Instead indexing information is logged into separate work files. Index-Manager uses these work files to integrate the index entries later into

  • modified and edited manuscript versions (.idx)
  • other file format versions, e.g. InDesign, Word, XML with the
    Add-on Index-Transfer (.idxt).

All indexing work is logged in a separate file until export. This separate logging allows other tasks – like copyediting and proofreading – to be accomplished in parallel.

Working parallel on the data enables you to publish earlier and to always be one step ahead.

Once index entries are embedded into the manuscript, they become available even after changes and for future editions, saving you money on all future products.

Take indexing off the critical path

Indexing doesn’t have to be a time-critical and stressful last minute task. Instead of waiting for the indexed document, indexing can be started using an early version (Word or InDesign document) and the index entries can later be embedded into a modified version with a single click. The indexer receives the final manuscript (bottom left) for embedding or sends the indexing information so that the entries can be embedded by the publisher (bottom right).

Indexing and embedding in Microsoft Word

Indexing and embedding in Adobe InDesign

Indexing in Microsoft Word and embedding in another file format

Indexing can be started in a Word document and the index entries can later be embedded into another file format of the manuscript, e.g. InDesign or XML with a single click. The indexer receives the final manuscript for embedding or sends the indexing information so that the entries can be embedded by the publisher via Index-Manager (bottom left) or Command Line Interface (CLI) (bottom right).

Your Contact

Dr. Katharina Munk
Dr. Katharina Munk

Dr. Katharina Munk’s professional focus is on content enrichment and knowledge modeling using indexing, thesauri and semantic knowledge networks. She is co-founder of Klarso GmbH and has been involved in the development of the Index Manager since 2011.

Every publisher and every publication differs. Index-Manager offers solutions for all different index requirements.

We would be happy to demonstrate Index-Manager to you, and to show you the features and how you can integrate Index-Manager into your publishing processes — we can provide demonstrations even with your own data.

If you are interested in a short online presentation, please contact us with a proposed date.

XML-First and automatic production workflows

With Index-Manager, indexing can also be done directly in XML after adapting the DTD or Schema. When embedding into custom XML or XHTML, the tags can be customized to publishers’ requirements.

The CLI (Command Line Interface) version of Index-Manager is used for integration into fully automatic production workflows. It takes a publication document (in XML/XHTML) and embeds the .idxt entries. If the publication is paginated (in XML/XHTML), it can automatically build the Back-of-the book index.

XML-based production

We can adapt Index-Manager to your DTD or Schema, and define the structure of XML-tags for your index entries and cross-references.

Has this happened to you?

  • You received an index, where the author systematically used the sequence “first name, last name”, instead of “last name, first name”.
  • You standardize spelling and hundreds of index entries have to be changed.
  • You received an index where the author indexed by copy and paste without using the correct embedded indexing functions.
  • You embedded the index in Microsoft Word. You are now publishing in Adobe InDesign and  the index entries created in Word are not displayed in InDesign.
  • You used to embed in Microsoft Word, where you can provide multiple indexes, but now you work in Adobe InDesign, and you can only have one embedded index.
  • You forgot about the index! Typesetting and layout are done. You want to transfer index entries between different file formats — Can’t we just transfer from Word to InDesign?

Index-Manager offers solutions! You are in control – no need for any exhausting post-editing.

The Index-Manager has been in use since 2012. We are delighted by the exceptionally positive response of customers.

‟This is all in all a very promising piece of software, with a multitude of possibilities for compiling embedded indexes. As the developer is perfectly willing to make changes to the software, it could become almost perfect.”

Pierke Bosschieter, Index-Manager reviewed, The Indexer

‟It´s a pity noone came up with this idea earlier.”

Editor, Editing House

‟I can no longer imagine my work without Index-Manager.”

professional Indexer

Now it’s your turn!

Put us to the test: Try out Index-Manager with your own data. Download and install a time-limited version for 14 days for free.