better. faster. embedded.

The flexible and intelligent indexing software for book indexes, catalogs, technical documentations and search applications in digital products.

Benefit from professional indexing features and integrate index entries into original documents. That’s how indexing is done today!

Demo Version

Download and install a time-limited version for 14 days for free here.

How Index-Manager Works: What makes Index-Manager unique is that it facilitates the work and inserts the index entries into the document files. You don’t have to choose anymore!

Learn more about Index-Manager: Folder AE, Folder BE, Manual

Intuitive design makes Index-Manager easy to learn.

One-off users benefit just as well as professional indexers.

Index-Manager will free you from the mundane aspects of indexing, and allow you to devote more time to important content-focused tasks.

During export, index entries are written into source documents for easy processing by your target publishing program, allowing you to use your index for all future products and editions, print or digital.

Your advantages at a glance

  • Index entries are embedded in the manuscript and are thus also available for changes and digital products.
  • Thanks to numerous indexing and editing functions, you can work faster and more efficiently than ever before!
  • The created index entries are collated live in a preview to form a keyword index – we call it the “WISYWIG-Index”. You can see your entries, the sub-levels, cross-references in single or multi-column layout – and changes in the index are simultaneously transferred to the database.
  • The Index-Manager ensures the smooth and complete transfer of index entries between different file formats (InDesign, Word, XML). You are in control and tedious post-processing is eliminated!
  • In the Index-Manager, you edit over a hundred files simultaneously with a view of the preview of the entire index. Correct and standardize directly in the register preview!
  • Parallel team work on the data enables even very extensive projects. This way you are the decisive step ahead!
  • The innovative word list functions allow systematic indexing. You have the overview, the register becomes better and more complete!
  • The flexible interface supports a wide variety of workflows. Integrate the author’s knowledge and other preliminary work!
Graphic showing the production process with index-manager

Who uses Index-Manager?

  • Publishers, packagers, research and technical institutions, freelance editors, indexers, authors and students
  • For PHD theses, books, magazines, specialized texts, catalogues and technical documentation

Learn more!

5 easy steps to your index

Import — Indexing — Editing — Verifying — Export

Screenvideo of the Import of files into index-manager.


In Index-Manager you can work on more than a hundred files at once by using the consolidated index preview.

Index-Manager supports the following file formats

  • Microsoft Word (.docx, .docm),
  • Adobe InDesign (.idml) and
  • XML after adapting it to your DTD.

The program automatically saves a list of imported files as project.


Create new index entries. Choose words or phrases by double-clicking or enter them manually.

Customized short cut keys can ensure you work quickly.

Innovative word list functions allow for systematic indexing and support the choice of terms: powerful filter options enable display according to paragraph and character formats, XML tags, or your own word lists.

One click is all you need to generate hundreds of potential index entries in a uniform way at all occurrences in every loaded file. Streamline production of name indexes with one click!

Screenvideo of the steps to create index-entries with index-manager

Index-Manager has been in use since 2012. We are delighted by the exceptionally positive response from our customers.

“This is all in all a very promising piece of software, with a multitude of possibilities for compiling embedded indexes. As the developer is perfectly willing to make changes to the software, it could become almost perfect.”

Pierke Bosschieter, Index-Manager reviewed, The Indexer

“It´s a pity noone came up with this idea earlier. ”

Editor, Publishing House

“I can no longer imagine my work without Index-Manager.”

professional Indexer


Standardize spelling and remove typing errors quickly and easily, even in index entries already in the original manuscript.

Use all functions for groups of entries – adapt entries, divide into main and subheading, and swap index levels
Search and replace – even regular expressions.


Preview the index in a multi-column view any time – no time-consuming setup necessary.

The cross reference editor displays and manages synonyms comfortably as “source” and “target” entries. The software will warn you if an entry doesn’t match. To determine freely reference types for your cross references just type directly in the cross refence box.

Make a correction once in the index preview and that correction will carried out throughout all the corresponding entries in the loaded files.

Easily export the Index as a text file at any time, e.g. for proofreading.

Screenvideo of the steps to edit index-entries with index-manager
Screenvideo of the steps to export the index made with index-manager


All indexing work is logged in a separate file until export.

When you’re ready, one click inserts index entries into the document files to be read and used by the source program and which you can then use for
all future products and editions, print or digital.

Index-Manager ensures problem-free transfer of index entries between different file formats (InDesign, Word, XML). You are in control – no need for any exhausting post-editing!

This separate logging allows other tasks – like copyediting and proofreading – to be accomplished in parallel. Working parallel on the data enables you to publish earlier and always be one step ahead.

Johannes Munk

Index-Manager software architect

Index-Manager offers a variety of functions that facilitates both content analysis of text and quality embedded indexing at the same time. The index tags will be available even for future editions.

Now it’s your turn!

Put us to the test: Try out Index-Manager with your own data. Download and install a time-limited version for 14 days for free.